How to use these templates:

Below is an email template to send to guests so they can prepare for their interview and an email template you can use post-interview.

If you are using Zoom, I recommend using Calendly + Zoom to schedule interviews. You can provide a calendar to your guests where they can pick their own time, and it will automatically send them a calendar link along with their zoom information. You’ll see below that I also encourage you to provide the zoom info in the pre-interview email to cover your bases.

If you are using another tool for the interview process, I still recommend sending a calendar invitation, so your guest doesn’t forget and gets reminders. In addition, you’ll still want to send your pre-interview email with how they can prepare and a reminder for how to join the interview.

Pre-Interview Email

Hey!

I’m so excited about our interview! You should have received a calendar invitation with our zoom link. I have it below just in case.

If you’d send over your bio, link to your website, social, and a photo that will help my team get our promotional materials together.

What to expect:

Interview Roadmap: We will go down the path that led to the heart behind [insert relative topic]. Together, we’ll explore the experiences that made you want to [insert relevant topic]. Every story takes us along that path!
Your prep: Look inward for relevant experiences and stories you can share. It’s as easy as being honest (and a little vulnerable). Consider key personal stories and life events that led to [insert relevant topic]

What to send over:

A high res photo we can use to promote your episode.
Your short bio.
Social media handles.
Anything else you’d like us to know.

Rapid fire questions:

Add any questions they might want to prepare for.

Technical tips:

Good audio is part of good content and we want to honor your voice!

Use headphones. Please make sure it’s not brushing up against your shirt. We can take a moment at the beginning of our conversation to make sure the audio is solid.
Log into our Zoom meeting on desktop, laptop, or tablet.
Find a quiet room with little echo. A small carpeted room is ideal for absorbing sound.
If you have a professional mic, use this as your audio input on Zoom.
Avoid squeaky chairs or fidgeting with anything that might dilute your audio.
If you’re nervous, take a deep breath and restate your thought. You’ve got this. You are an expert on you and in your area.

Let me know if you have any questions. I can’t wait!

[Insert Zoom Invite]

Best,

Post-Interview Email

Hey!

Thank you so much for your time this week. [Insert something personal about the interview].

Your episode will release on 00/00/00 at 5 AM.

Here is your share link. It won’t be live until the episode publishes on 00/00/00 >> [INSERT URL]

Would you do me a favor and rate/review the show on Apple Podcasts or Spotify (hyperlink the show), whichever platform you use? It goes a long way for the show.

Your episode will be promoted on the our social media: Facebook, Instagram, TikTok, LinkedIn (link your pages). Give us a follow and we’ll be sure to tag you in each post!

I also have your episode graphic attached to share on your social media. I can’t thank you enough for making time. [Insert something personal].

Best,